Members and guests
Invite people into a workspace with a role, or invite someone from outside to a single project, chat, canvas or doc.
Roles
| Role | Can do |
|---|---|
| Owner | Everything a member who can edit can do, plus inviting and removing members, billing, the plan, workspace settings and installing plugins. Each workspace has one owner |
| Can edit | Open, create and change anything open to the workspace; invite guests to a single item they can edit; run the workspace's plugins; ask Benchy to make changes, and approve them |
| Can view | Open and download anything open to the workspace, comment on it, and ask Benchy up to 30 questions an hour — the answers can look, explain and plan, but not change anything |
| Guest | Someone outside the workspace, invited to one project, chat, canvas or doc, as Can edit or Can view on that one item (Can post or Can read in a chat) |
Members see everything open to the workspace, at their role, and nothing private: another member's private chats, private projects, My files or memories. Benchy follows the role of whoever asks; see How Benchy works and the limits on spending.
Invite members
The owner opens Members from the workspace row in the account menu and, under Invite people, enters an email address and picks a role. People with a Benchy account see the invitation when they next sign in. Anyone else gets an email and joins when they sign up with that address; the link works for 14 days, and sending it again renews it. While sign-up is invite-only, an invitation is what lets a new address sign up. A workspace holds up to 50 people, the owner included.
People who can view are free. People who can edit count against the plan; see Editors.
Invite a guest
Anyone who can edit a project, canvas or doc can invite someone to that one item from Share, as Can edit or Can view; a chat's owner invites people to the chat, as Can post or Can read. An address from outside the workspace joins as a guest. A project can be shared with up to 50 people, a chat with up to 20 besides you.
Guests in a chat are free. A guest who can edit a project, canvas or doc counts as an editor; a guest who can view doesn't.
A guest on a project sees everything inside it and nothing else in the workspace. The invitation waits until someone signs in or signs up with that address, and a guest who later joins as a member has their guest access fold into their role.
Change a role or remove someone
The owner changes a member's role or removes them from Members. On a single project, chat, canvas or doc, changing or removing someone's access belongs to whoever made it, and to the owner for anything open to the workspace. Anyone can remove themselves.
Changes apply at once. See When someone leaves for what happens to their work.